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Solutions for Inbound & Outbound Logistics

RFID in logistics and warehousing starts paying off from the very first transaction: the raw-material receipt. Whether or not incoming material is barcoded, goods receipt is where you verify items, quantities and ship dates against the terms agreed with your vendors. Once material is inwarded, the item and its location ID are scanned with a mobile computer before the stock is placed into the rack or bin — so the put-away location is captured, not guessed.

Dispatch: a pick list is generated and downloaded onto the RFID handheld reader. The picker keys in the vendor code to see the items to be packed, scans material and location codes, and transfers the goods for packing. When the bin is ready for dispatch it is scanned once more — confirming the load and triggering invoice generation.

Where RFID fits in logistics & warehousing

  • Goods receipt verification — confirm every item, quantity and ship date at the inbound dock
  • Put-away and bin management — scan material plus location so stock is always findable
  • Picking and dispatch confirmation — handheld-guided pick lists with a final scan before invoicing
  • Dock-door gate reading — read whole pallets and trolleys passing warehouse RFID gates without line of sight
  • Pallet and crate tracking — reusable RFID pallet tags keep returnable assets circulating
  • Shipment security — RFID cable-tie seals show whether cartons or containers were opened in transit

Advantages

  • Enter and access real-time, accurate data right from the floor
  • The entire process stays synchronised end to end
  • Limited human interaction at every step
  • Transactions move quickly and error-free from warehouse to ERP system
UHF RFID gate reader for warehouse dock door tracking

Want error-free inbound and outbound logistics with live ERP sync? Talk to our team — we will map your receipt-to-dispatch flow and recommend the right tags and readers.

Choosing the frequency, the tagging level and the read zone

Warehouse and logistics RFID in India runs on passive UHF in the 865–868 MHz band — EPC Gen2, standardised as ISO/IEC 18000-63 and marketed as RAIN RFID. As of 2026 that band is reported as delicensed for RFID under India’s WPC rules; confirm the current position with WPC before you freeze a specification. UHF is the band to use here because it is the only one of the three common options that works at metres rather than centimetres: HF at 13.56 MHz and LF at 125/134 kHz read at centimetres, which is fine for a staff access card and no use at a dock door. Those two bands are not EPC Gen2 or RAIN RFID — both terms describe passive UHF only. Identium is BIS certified, and the UHF readers and antennas we supply are WPC-approved for the Indian band.

The first decision is not which reader to buy, but what you tag. The tagging level sets the tag construction, the attachment method and everything downstream of it.

What gets taggedTag constructionAttachmentTrade-off
Cartons, cases, polybagsUHF label or inlayAdhesiveLowest cost per unit; typically best range on dry, non-metallic goods
Plastic pallets, crates, binsRugged ABS, PC or nylon hard tagRivet, cable tie or adhesiveTakes day-to-day handling in the aisle; sealed or epoxy-potted constructions for wet and harsh areas
Steel cages, metal trolleys, rackingOn-metal (anti-metal) tagAdhesive, rivet or epoxyRange drops on metal — bring the read point closer in
Rack, bin and location IDsHard tag or on-metal tagRivet or adhesiveRead at arm’s length with a handheld, so placement and legibility matter more than range

Read range is not a fixed figure. It depends on the tag, the antenna, the transmit power, what the goods are made of and what is standing around them. A tag on a plastic pallet will typically read several metres from a well-placed fixed antenna, less from a handheld, and less again on a steel cage or a carton of liquids. Metal racking also reflects RF, so a dock-door portal can pick up stock sitting in the next lane. Design for that rather than against it: set transmit power to the lane instead of to maximum, filter weak stray reads on RSSI, and sequence antennas or pair the portal with a sensor so an inbound read is not posted as a dispatch. Circular-polarised antennas generally suit dock doors where carton orientation varies; linear generally gives more reach where tags are consistently aligned, as on a conveyor.

Pilot one dock door and one aisle with your own stock before committing to a tag quantity. We test units in-house before dispatch, but the read zone is a property of your building, not of the tag — foil-lined packaging, liquids and steel shelving are what break a design, and they only show up on site.

Frequently asked questions

How does RFID data get into our ERP or WMS — do we have to build the integration ourselves?

Every reader Identium supplies ships with an SDK, a demonstration application and source code, so your team or your ERP vendor codes against a working example instead of starting cold. Three routes are common. The simplest is keyboard-wedge entry: the CX Flow Pro utility that ships with the CX1500N handheld pushes each read into whichever field your existing application has focused, so a barcode-era receiving screen often needs little or no rework. Second, push reads to your own server: CX Flow Pro has a real-time webhook, and the IHZ4 fixed reader offers a Direct Post API. Third, code against the reader itself, using the Java, .NET and C++ APIs the IHZ4 exposes; its RS-232, RS-485, Ethernet and USB interfaces, Wiegand output for an existing access panel and relay contacts for a barrier or light stack let it act without a PC in the loop. The mapping work is scoped against your own receipt-to-dispatch flow.

What drives the cost of an RFID warehouse project in India?

Four things, in rough order of impact. First, tag quantity, which follows from the tagging level: tagging pallets, bins and rack locations means a few thousand reusable tags, while tagging every carton or polybag means a consumable label on each one, forever. Second, tag construction. An adhesive UHF label is the cheapest per piece; a rugged ABS, PC or nylon hard tag, an on-metal build, or an ultrasonically welded or epoxy-potted housing for wash-down areas costs more and typically survives far more handling cycles. Customisation adds process steps: laser marking, engraving, artwork, serial numbering, pre-encoding. Third, read points, where the cost is as much antennas, cabling, mounting and installation labour as the reader, although one four-port reader can often cover a whole portal. Fourth, how many handhelds the shift pattern needs. Identium quotes against a written specification rather than a list price, so send us the tagging level, the surfaces involved and the annual volume.

Do we need a licence or government approval to run RFID readers in our warehouse in India?

As of 2026, low-power RFID use of the 865-868 MHz band in India is delicensed under the 2021 WPC short-range-device rules, which superseded the 2005 rules that covered only 865-867 MHz, and that is why warehouse UHF here is specified on that band. Delicensed is generally taken to mean an end user needs no individual site licence for readers running inside their own premises, but treat that as a starting point rather than legal advice: check the current notification, and the transmit-power and antenna-gain limits attached to it, with WPC before you freeze a specification or an import plan. The point that bites more often in procurement is the equipment. Ask any supplier to confirm in writing that the reader and antennas are WPC-approved for India and shipped configured for the 865-868 MHz band, not left on the US/FCC default of 902-928 MHz or another region's setting. Identium is BIS certified, and the UHF readers and antennas we supply are WPC-approved for the Indian band.

How many readers and antennas does one dock door need?

There is no formula: it falls out of the doorway and the traffic. A wide forklift door with pallets moving both ways commonly ends up with two to four antennas, as a pair on each side or one pair plus an overhead, and all of them can land on a single four-port fixed reader such as the IHZ4. Its RF output is adjustable from 0 to 33 dBm in 1 dBm steps, so you can trim power to the lane rather than run flat out and read stock in the next bay. Wire a photo-eye or floor loop into the reader's inputs and drive a light stack or barrier from its relay outputs, so a read posts only when something actually crossed. A narrow personnel or trolley doorway is usually better served by a packaged two-panel portal such as the HLR200, which has In/Out direction sensing built in. Prove the layout on one door with your own loaded pallets.

Can one handheld read both barcodes and RFID while we are still mid-changeover?

Yes, and on many Indian sites that is the practical route, because inbound stock from suppliers is rarely tagged on day one. The CX1500N is an Android 12 mobile computer with an integrated 1D/2D/QR scan engine alongside its UHF module, so one device reads a supplier's printed barcode at goods receipt and then your own passive UHF EPC Gen2 (ISO/IEC 18000-63) tags on the pallet or the rack location, inside a single application. Its 11,550 mAh battery is rated for all-day endurance and is hot-swappable, so a count need not stop for charging, and the IP67 build suits a dock. An optional 13.56 MHz module reads MIFARE-type ISO 14443 cards for operator login: that is a separate HF standard, and the terms EPC Gen2 and RAIN RFID do not apply to it. Read distance with either technology is typical, not guaranteed, so pilot with your own goods before you standardise.

Need pricing, samples or a demo?

Talk to our RFID specialists — we manufacture in India and ship nationwide.