When the Government of Telangana set out to host the Telangana Rising Global Summit 2025 — a flagship gathering built around the state’s ambition to become a US$3 trillion economy by 2047 — it needed far more than a venue and a guest list. Across two days (8–9 December 2025) at Bharat Future City, Hyderabad, over 2,000 high-profile attendees would move through the site: Chief Ministers, global CEOs, foreign diplomats, and public figures including PV Sindhu and SS Rajamouli. Identium Tech Solutions was brought in as the RFID technology partner to make sure every one of them reached the zones they were cleared for — and no one reached the zones they weren’t.
The challenge
A summit at this level turns access control into a live security problem:
- Strict venue zoning. The Main Plenary Hall, VVIP lounges, media zones, and restricted food & beverage areas all had to stay cleanly separated.
- Zero tolerance for unauthorised entry. With Cabinet Ministers and foreign delegates on site, any breach of a restricted “Red Zone” had to be detected the instant it happened.
- Eight distinct attendee classes — Delegates, Government Officials, Service Providers, VIPs, Event Crew, Media, Police and Emergency Services — each with its own access rights.
- No queues. You cannot ask ministers, diplomats and CEOs to stop and tap a card at every doorway. Movement had to stay fluid throughout.
The solution: Identium’s smart RFID grid
Identium deployed an end-to-end UHF passive RFID tracking and access-control system designed around free-flow movement.
- Smart credentials. Every attendee carried an RFID-enabled badge pre-encoded with their name, category and access level — the single source of truth for where they were allowed to go.
- Gated intelligence. UHF RFID portals and fixed readers were installed at every transition point — entry gates, hall entrances and dining areas — capturing each badge on the move, with no need to stop or present a card.
- A real-time command dashboard. A centralised web portal gave command-centre staff live visibility of who was where across the venue, turning raw badge reads into an at-a-glance operating picture.
It’s the same delegate tracking and access-management platform Identium builds for large-scale events, tuned here to summit-grade security.
Results & impact
- 100% access compliance. Unauthorised movement into restricted zones was stopped — without creating a single bottleneck or queue.
- Crisis-ready headcount. The system kept an accurate, real-time count available to Emergency Services, so safety decisions were backed by live data rather than guesswork.
- Insight after the gates closed. Post-event analytics produced movement heat maps, showing organisers exactly which sessions and zones drew the heaviest footfall — intelligence they can carry straight into the next edition.
Planning an event of your own?
From two-day government summits to multi-day expos and festivals, the same RFID grid scales to the crowd size and security bar you set. Explore our delegate tracking solution, or talk to our team and we’ll map your venue, zones and attendee tiers to a working bill of materials.